What is a Bank Statement & What Does it Include?

  • Accracy
  • 26th Nov, 2023

You've probably heard the term bank statement thrown around a bit and wondered, "What exactly is that?" Well, let's break it down in simple terms, shall we?

What is a Bank Statement & What Does it Include?

A bank statement is essentially a periodic document provided by your bank that summarizes your financial activities over a specific period - could be monthly, quarterly, or even annually. It's like your money's diary, recording when it comes in and goes out of your account.

Think of your bank statement as a detailed financial report card, showing your deposits, withdrawals, fees, and any other transactions.

Believe it or not, bank statements are not exactly new kids on the block. They've been around since the mid-20th century when computers became more mainstream. Back then, banks started using these machines to keep track of their customers' financial activities and saw the need to share this information with the customers. Hence, the birth of the bank statement!

Why are bank statements important for business owners?

Picture this, you're running a thriving business, and money is coming in from all corners. It's a beautiful sight, but there's a catch - you need to keep track of these transactions. Enter the hero of our story, the bank statement.

Why is it so crucial, you ask? Well, let's dive in.

  • Financial Management: Bank statements provide a detailed record of all the financial transactions over a specific period. This information is indispensable when it comes to budgeting and financial forecasting. With a bank statement, you can see where your money is coming from and where it's going, which makes it easier to plan for the future.
  • Record Keeping: In business, the importance of keeping accurate records cannot be overstated. Bank statements serve as an official record of all transactions and can be used to resolve any discrepancies that might arise.
  • Tax Preparation: Come tax season, your bank statements will be worth their weight in gold. They provide the necessary proof of income and expenses, making the process of filing your tax returns a whole lot smoother.
  • Audit Proof: In the event of an audit, your bank statements act as a form of defense. They offer concrete proof of your business transactions and can save you a world of trouble.

In essence, bank statements offer a comprehensive picture of your business's financial health. They're the unsung heroes quietly working in the background, ensuring everything runs smoothly. So the next time you receive your bank statement, give it the attention it deserves.

The different types of bank statements

Bank statements are not a one-size-fits-all type of document. They come in different varieties, each with its own purpose and provided by different entities. Let's get to know them better.


Personal Bank Statements: These are the ones that probably come to mind when you think about bank statements. Provided by your bank, they give a detailed record of all transactions that have occurred in a particular period.

Business Bank Statements: These are very similar to personal bank statements, but they're for businesses. They are provided by the bank where the business account is held and can offer a wealth of information about the company's financial health.

Credit Card Statements: These are issued by credit card companies. They itemize the purchases, payments and fees associated with your credit card during the statement period.

Mortgage Statements: If you have a mortgage, your lender will send you a statement each month. It provides information about your loan balance, interest paid, and escrow account details.

Investment Statements: These are provided by your brokerage. They show details about your investments, including the number of shares owned, current value, and any changes that have occurred during the statement period.

How to read a bank statement

Alright, you've finally mustered the courage to tackle that bank statement waiting in your inbox. But where do you start? Don't worry, it's a lot simpler than it seems.

First things first, your bank statement is broken down into several sections. At the top, you'll generally find your personal information, including your account number. It's always a good idea to ensure this information is correct. You'll also see the statement period, which is the time frame the statement covers.

Remember, the statement period does not necessarily coincide with a calendar month. It may start on any day of the month and end on the same day the following month.

Next, you'll come across the statement summary. This will include:

  • Beginning balance: This is the amount in your account at the start of the statement period.
  • Total deposits: Any sum of money credited into your account.
  • Total withdrawals: Any sum of money debited from your account.
  • Ending balance: The total amount left in your account at the end of the statement period.

Below this, you'll find a more detailed breakdown of your transactions, usually sorted by date. Here you can see where your money is going and where it's coming from. This section can be helpful in tracking spending habits or spotting unauthorized transactions.

Pro tip: If you see a transaction you don't recognize, don't ignore it. Contact your bank immediately.

Lastly, you may see a section dedicated to fees. It's important to note any charges you've incurred, such as maintenance or overdraft fees, as these can add up.

And there you have it. Reading your bank statement is like reading a story about your money - where it's been, where it's going, and how much you're left with at the end of the day. Stay in tune with your bank statement, and you'll be well on your way to mastering your finances.

Tracking your business expenses with a bank statement

Hey there, business owners! Ever wondered how your bank statements can be a handy tool for expense tracking? Well, let's dive into that today!

First off, your bank statement provides a detailed record of all the transactions you've made over a certain period. This includes deposits, withdrawals, transfer of funds and so much more. By carefully scrutinizing your statement, you can see exactly where your money is going, which is the first step to efficient expense tracking.

  • Identify Regular Expenses: Look for recurring payments or subscriptions. These can often be areas where you might save money.
  • Spot Irregularities: Your bank statement can help you spot any irregular or unexpected expenses. If you see something that doesn't make sense, investigate!
  • Track Business Spending: Use your statement to keep a tab on business-related expenses. This can be especially helpful come tax time.

In essence, your bank statement is like a window to your business's financial health. It's a tool that, when used effectively, can help you manage your expenses and ultimately, run your business more efficiently. So, go ahead, grab your statement and start tracking!

Analyzing your cash flow with a bank statement

Picture this. You're sipping your morning coffee, browsing through your bank statement, and suddenly you realize that this piece of paper is more than just a list of transactions. It's a treasure chest of information that can help you analyze your business's cash flow! Pretty amazing, right?

But how?, you might ask. Well, let's break it down:

  • Deposits: The bank statement shows you all the cash that's come into your business. This could be from sales, loan proceeds, investment income, and so on. It provides a realistic picture of your company's income.
  • Withdrawals: Here, you can see where your money is going. Be it expenses, cost of goods sold, salaries, or taxes; your bank statement reveals your outflows.

In essence, your bank statement is a comprehensive record of your financial transactions which, when analyzed, can provide insight into the health of your business.

Tip: Regularly review your bank statement to keep track of your cash flow. It can help spot trends, identify potential issues, and make informed decisions.

Now, you might be wondering how to make sense of all this data. It's simpler than you think. Here's a basic framework to get started:

Element Action
Deposits Calculate total inflow. Identify any unexpected or unusual deposits.
Withdrawals Compute total outflow. Look out for any unexpected or unusual withdrawals.
Balance Subtract total outflow from total inflow. This is your net cash flow.

By analyzing your bank statement in this way, you're not just reading numbers. You're listening to the story of your business's financial journey.

Identifying errors and fraud on your bank statement

Well, we've all been there. You're reviewing your bank statement and suddenly, a charge pops up that you don't recognize. Could it be an error, or worse, fraud? Let's dive into how you, as a business owner, can spot these issues.

First, let's talk about spotting errors. These could be anything from double charges to incorrect amounts. Here's a simple step-by-step guide:

  1. Compare your receipts with the charges on your statements: This way, you can catch any discrepancies.
  2. Look out for any charges that show up multiple times: Sometimes, a transaction can mistakenly be processed more than once.
  3. Check for any charges you didn't authorize: If you find any, contact your bank immediately.

Now, onto fraud detection. This can be a bit tricky, but here are some red flags to watch out for:

  • Unfamiliar Transactions: If you see transactions from places you don't recognize, it could potentially be fraudulent.
  • Small, Repeated Charges: Fraudsters often test the waters with small amounts to see if account holders notice.
  • Overseas Transactions: Unless you've been jet setting around the globe, these could be a sign of fraud.

Remember, it's crucial to review your bank statements regularly. The sooner you spot an error or fraudulent charge, the easier it is to resolve.

Tips for keeping your bank statements organized and secure

Okay, let's dive right in. Managing bank statements doesn't have to be a headache if you've got the right strategies in place. Here are a few helpful tips to keep your statements both organized and secure.

  • Create a filing system: This could be as simple as having a dedicated folder on your computer or as robust as a physical filing cabinet. The key is to have a system that allows you to easily locate a specific statement when you need it.
  • Go digital: Many banks offer electronic statements. These are not only eco-friendly, but they also eliminate the mess of physical papers. Plus, they are usually password-protected, adding an extra layer of security.
  • Use secure storage: If you prefer physical copies, make sure they are stored in a secure location, like a lockable file cabinet or safe. It's important to protect your sensitive information from potential thieves.
  • Shred old statements: Don't just toss old statements in the trash. Shred them to prevent sensitive information from falling into the wrong hands. Remember, identity theft is a real threat.

Remember, maintaining the organization and security of your bank statements is crucial to your financial health. Not only does it help you stay on top of your financial status, but it also protects you from potential fraud. So, start implementing these tips today and take control over your financial documents!


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