Bookkeeping Services for Coffee Shops

Bookkeeping and Accounting for Coffee Shops

Looking for a bookkeeper and accountant for your coffee shop? We handle your books, giving you more time to focus on brewing the best cup. Try us for free.

* No Debit/Credit Card Required
Accracy Accounting Online Remote Bookkeeping Services for Coffee Shops
Accracy Accounting QuickBooks Certified ProAdvisor
Accracy Accounting Xero Certified Advisor
Accracy Accounting Gusto Payroll Certiication
Accracy Accounting Fathom Certified Advisor
Accracy Accounting Karbon Certified Expert
Free 1 Month Bokkeeping Trial

New Customer Offer

We are offering free 1 Month Basic Bookkeeping to all new customers so you can experience Accracy's seemless and professional services.

* No Debit/Credit Card Required

How Accracy works with Coffee Shops

Looking for a bookkeeper and accountant for your coffee shop? We handle your books, giving you more time to focus on brewing the best cup. Try us for free.

Accracy Accounting CPA CA Oversight
We get you set up

Our team devotes time to truly grasp the workings of your coffee shop, responding to your queries, helping you connect your accounts, and demonstrating how Accracy integrates with your business.

Accracy Accounting Digital Fluency
We do your bookkeeping

Each month, your dedicated bookkeeper sorts through your coffee shop transactions and prepares financial statements. Should they need any additional information from you, they'll reach out.

Accracy Accounting One-on-one expert support 24/7
We deliver tax-ready financials

Our team of experts are well-versed in the tax regulations pertinent to the coffee shop industry and will tailor their strategy to meet your establishment's specific needs.

Here’s why Coffee Shops like you trust Accracy with their bookkeeping and accounting

Get fast, unlimited support for Coffee Shops with Accracy Accounting and Bookkeeping Services

Get fast, unlimited support from our expert advisors

We're on top of your bookkeeping needs with frequent updates. Got urgent queries about your coffee shop's financials that simply can't wait? Rest assured, we will respond in under one business day.

Guaranteed accuracy in every detail for Coffee Shops with Accracy Accounting and Bookkeeping Services

Guaranteed accuracy in every detail

Our platform empowers your coffee shop to streamline data inputs from major providers, reducing errors and ensuring precise bookkeeping. We collaborate with popular vendors like Gusto, Stripe, Shopify, and Squareensuring your financials are always spot on. Trust Accracy with your coffee shop's financial management and focus on brewing the perfect cup.

Make Smart Decisions for Coffee Shops with Accracy Accounting and Bookkeeping Services

See where you’re spending. Make smart decisions

Say farewell to towering stacks of receipts and lengthy manual record-keeping — we automate entries directly from your linked accounts. Gain insights from one central dashboard for your coffee shop, enabling simple comprehension of your financial health so you can confidently brew strategic decisions.

Bookkeepers for Coffee Shops

The coffee shop industry is not only about brewing a great cup of coffee, but also navigating through the complexities of inventory management, daily sales recording, and understanding unique tax laws like implied tip credits. It involves getting accurate COGS (Cost of Goods Sold) and having the right process to track wasted and complimentary products. These issues could significantly skew your books if not managed correctly. Accracy understands these unique challenges faced by coffee shop owners. With our online bookkeeping services, we provide dedicated bookkeepers familiar with the industry who handle all aspects of your financial management, allowing you to focus on serving the best coffee in town.

Our expert team at Accracy not only understands the specific taxes and laws pertaining to the coffee shop industry, but also implements cutting-edge software to simplify these processes. Your bookkeeper can help you keep track of all sales and expenses, and prepare for tax season with tailored reports, including all necessary details related to sales tax, implied tip credits, or other industry-specific tax regulations. We go beyond simply handing off complex financial information — we provide clear, actionable insights so you can make the best decisions for your business. With Accracy, you get access to real-time financial data that can supercharge your coffee shop business.

Accracy Pricing

Simple, straightforward bookkeeping pricing for everything your business needs.

Join over 1000 business owners who have streamlined their finances and have grown their businesses with Accracy.


Starting from
$300 / month
  • Dedicated Bookkeeping Experts
  • Accurate Books with Year-End Financial Records Ready for Tax Season
  • Automating Your Processes Through QuickBooks, Xero and others
  • Accrual or Cash basis accounting
  • 24/7 Support
  • Unlimited communication with your bookkeeping team
Contact Us

Catch Up Bookkeeping

$50 / Hour
  • Accurate Books with Year-End Financial Records Ready for Tax Season
  • Automating Your Processes Through QuickBooks, Xero and others
  • Accrual or Cash basis accounting
  • 24/7 Support
  • Unlimited communication with your bookkeeping team
Contact Us


Customized Pricing

Everything in Basic plan +

  • Dedicated Account Manager
  • Full-Cycle Bookkeeping
  • Sales Tax
  • Payroll
  • Accounts Payable
  • Accounts Receivables
  • Full Support Team
  • + Additional Customized Services

Schedule a Meeting

Tech Startup

$300 / month
  • Monthly Accrual Bookkeeping in QBO
  • 1 Bank Account
  • 2 RAMP Cards
  • Bi-Weekly Payroll (2 employees)
  • Approximatly 30 monthly transactions
  • Employee Expense Reimbursements
  • Multi Currency (USD & CAD)
Contact Us


$1,200 / month
  • Monthly Accrual Bookkeeping in QBO
  • 2 Banks - 3 Credit Cards - 1 Loan Facility
  • Approximatly 250 monthly transactions
  • Monthly Sales Tax filing
  • Point of Sale Integration / Reconciliation
  • Bi-Weekly AP through Plooto
  • Receipt Posting through Dext
Contact Us

Marketing Agency

$2,600 / month
  • Monthly Accrual Bookkeeping in QBO
  • Class/Project tracking
  • Deferred Revenue Management
  • Bi-Weekly Payroll in QBO (25 employees)
  • Payroll Remittances
  • In-House Accounting email management
  • Monthly Sales Tax Reconciliation
  • 2 Bank accounts - 6 Credit Cards
  • Approximatly 200 monthly transactions
  • Multi-Currency (USD & CAD)
  • Weekly AP through Plooto
Contact Us

Frequently Asked Questions about Bookkeeping and Accounting for Coffee Shops

You should track various expenses for your coffee shop such as the cost of raw materials (coffee beans, milk, sugar, baking ingredients etc), labor costs, rent or mortgage of your space, utilities, marketing and advertising expenses, equipment purchase and maintenance, licenses and permits, insurance, employee benefits, and supplies. You should also track any other incidental costs related to your business. This will ensure you have an accurate understanding of your business's financial health.

Seasonality can significantly impact your coffee shop's revenues, which in turn affects your financial forecasting and bookkeeping practices. For instance, you may see increased sales during colder months when people are more likely to purchase hot drinks. This fluctuation means that your forecasting needs to account for such seasonal changes to accurately predict your financial performance, manage cash flow, and plan for future growth.Your bookkeeping practices will also need to reflect these seasonal revenue changes. It involves recording higher revenues in certain months and lower revenues in others. Proper bookkeeping can enable you to identify seasonal trends more precisely, which will augment your forecasting accuracy and business decisions. Given the intricacies of managing seasonal businesses, having a professional bookkeeper could be invaluable in maintaining accurate records and ensuring robust financial management.

Some common tax deductions often overlooked in the coffee shop industry include:1. Equipment Depreciation: Expensive machinery like coffee machines, grinders, or refrigerators can be written off over their lifespans.2. Repairs and Maintenance: Any costs associated with maintaining and repairing your equipment can be deducted.3. Employee Expenses: Training costs, uniforms, meals, and any perks given can be deducted.4. Business Insurance: The premium you pay for your business insurance is fully deductible.5. Advertising and Marketing Costs: From social media ad campaigns to menu printing, these costs can be deducted.6. Accounting and Legal Fees: Professional services hired for accounting or legal matters can be tax deductible.7. Utilities: This encompasses electricity, water, and even wi-fi expenses.8. Interest on Business Loans: If you took a loan to start or expand your coffee shop, the interest paid on that loan is tax-deductible.9. Smallwares: Items such as dishes, silverware, glasses, and other serving equipment can be deducted.10. Green Initiatives: If your coffee shop is involved in any eco-friendly practices, you may be eligible to deduct those expenses. It's always recommended to consult with a professional bookkeeper to ensure you are maximizing your deductions while staying compliant with tax regulations.

We understand that when our clients turn their accounting and bookkeeping services over to us, trust is paramount. We have a team of certified professionals, use proven technologies, and hold ourselves accountable every day. Yes, you can trust us with your sensitive data and to deliver accurate, timely accounting services for your business.

Absolutely. Our team members are all certified in the leading accounting systems and can quickly get your files up to date.

Don’t worry, your financial data belongs to you. Our offboarding is pretty straightforward as we transfer account ownership to you. As a bonus, there’s no stopping you from replicating the workflows we’ve created for your in-house process – in fact, we encourage it.

Savings can vary considerably depending on your current solution, but our clients tell us that it is generally between 30% and 50%.

We do not provide year-end tax filing services as we are not a CPA firm. However, if you are looking for a year-end tax accountant, we would gladly refer you to one of our partners. Having a separate bookkeeper and year-end accountant ensures additional oversight on the accuracy of your books. Your year-end tax accountant can help you review your books during tax season.

No, we are not a CPA firm. Accracy is not a public accounting firm and does not provide services that would require a license to practice public accountancy.

No. We do not offer services which fall under the jurisdiction of these organizations. We have partner organizations who can provide those services if needed by clients. A good example of such services are tax advisory or statutory filings. We have a number of non-economic partnerships with CPA firms who can help our clients with these services if needed.

Every account is set up with a Client Success Lead who will be your day-to-day contact. They’ll liaise with the rest of the team members on your account which may include an accounting manager, bookkeeper, payroll specialist, and payables specialist.

Accracy can support a wide range of companies, from small businesses and startups to large public corporations. Our services are tailored to meet the unique accounting and bookkeeping needs of businesses across various industries.

At Accracy, we operate as a fully remote team, delivering our bookkeeping and accounting services online. We have the necessary tools and systems in place to work efficiently and securely from our remote locations. We will coordinate and collaborate with your onsite team to ensure smooth communication and workflow integration.

Accracy Accounting Frequently Asked Questions (faq)

Our Services

Your Needs, Our Solutions: Total Coverage Guaranteed

Stress-Free Bookkeeping and Back Office Accounting Solutions for Your Business.

Outsource Bookkeeping

Precise Financial Organization

Embark on a transformative journey towards financial clarity with our comprehensive organizational services. Beyond mere bookkeeping, we delve deep into the intricacies of your financial records. Every transaction is meticulously documented, categorized, and structured to provide not just accuracy but a foundation for strategic financial understanding.


Payroll Compliance

On time and accurate payroll

Our payroll services offer comprehensive solutions for managing employee compensation in both Canada and the US. We handle everything from accurate payroll processing and tax calculations to compliance with local regulations and benefits administration. Our services ensure timely and precise payroll delivery, streamlined tax reporting, and up-to-date compliance with ever-changing laws.

Payroll Processing

Sales Tax Compliance

Expert Sales Tax Reporting

We offer comprehensive sales tax services, including reporting, compliance, and filing, for both the United States and Canada. Our expertise ensures that your business adheres to all relevant tax regulations, streamlines your tax processes, and mitigates the risk of errors and penalties. Whether you operate in one region or across both countries, our team is equipped to manage your sales tax.

Sales Tax Filing

Financial Reporting

Actionable Financial Insights

Beyond mere numbers, our reporting services are a gateway to actionable insights. We go beyond presenting data; we interpret, analyze, and deliver reports that serve as strategic roadmaps for your business. Timely, clear, and comprehensive, our insights empower you to make informed decisions, identify opportunities, and navigate challenges with confidence.

Financial Reporting

Accounts Payable & Receivable

Efficient Accounts Management

Efficiency is the cornerstone of our accounts management services. Whether handling payables or receivables, we streamline your financial transactions to optimize cash flow. Our focus is on creating a robust system that not only meets compliance standards but also ensures that your financial operations are a well-oiled machine, contributing to the overall health of your business.

Catch-Up Bookkeeping

Timely Financial Updates

Don’t let backlog hinder your progress. Our catch-up services are designed to bring your financial records up to speed. We meticulously address any gaps, ensuring that your records are not just current but also compliant. Stay on top of your financial game with timely updates that provide a comprehensive view of your financial landscape.

Catch-Up Bookkeeping

Fractional Controllership

Strategic Financial Guidance

Experience the benefits of seasoned financial leadership without the full-time commitment. Our fractional controllership services bring in experts to guide your financial strategies. Beyond mere oversight, our professionals actively contribute to optimizing your business performance. Benefit from strategic insights, financial planning, and a level of guidance that propels your business towards sustainable success.

Fractional Controllership

Ready to grow your business?

Some other industries we serve